Need a quick and easy way to share your scheduled or draft posts for approval? The Send to Email feature in the Scheduler lets you select one or more posts—including Idea posts—and send them directly via email to clients, managers, or teammates.
It’s the fastest way to deliver content for review, especially for those who prefer email over using the ZoomSphere mobile app.
What is Send to email?
Send to Email allows you to quickly share any post preview, report, or calendar overview from ZoomSphere directly to anyone’s inbox — perfect for keeping clients or teammates in the loop without needing platform access. Just one click, and it’s on its way! 📩
Why Use It?
Send content for approval in bulk—no need to share one post at a time
Perfect for clients or managers who prefer email workflows
Keeps feedback and approvals fast, centralized, and easy to manage
How It Works
Open your Scheduler, and click the red Bulk Action button in the top-right corner of the screen.
Select one or multiple posts or ideas you’d like to send.
In the right panel, click on “Send to Email.”
Add one or more recipients (there’s no limit!) and write your custom email message.
Click Preview to double-check everything.
Click "Manage Post" to see how the recipient will see the list of posts
If all looks good, hit "Send to Email." ✔️
Each recipient will receive an email with the selected posts and a "Manage Posts" button.
What Happens After Sending
Clicking "Manage Posts" in the email will open a list of all included posts in ZoomSphere. 👇
To see the list of posts sent for review, click the "Manage posts" button on the bottom of the email. 👇
From there, recipients can:
Click on each post to view its detail
Leave a comment
Change the post status
Edit the publishing date and time
Approve the post
Once a post is approved, a green "Approved" label will appear, helping everyone stay on the same page.
Important Notes
You can send up to 100 posts or ideas per email.
You can add an unlimited number of recipients.
Emails sent via Scheduler are not tracked in the Activity Log.
Pro Tip
Add yourself as a recipient to:
Receive a copy of the email
Confirm it was sent successfully
Double-check the content and recipients
Have questions or need help? Reach out to us anytime via the in-app chat—we’re here to help!